Payroll Reports, Attendance Analytics, Leave Registers, Gratuity Provision and Document Expiry — All in One System
Request a Free DemoMost HR managers in UAE companies have experienced the same Friday afternoon scenario: finance asks for the total gratuity liability, the operations director wants to know how many passports are expiring next month, and someone in accounts needs the leave salary provision for the quarter. If each of these requires exporting something from one system, cross-referencing it in a spreadsheet, and formatting it manually, the afternoon disappears before any of the actual work gets done.
TrueBays StackHX acts as a single source of truth for your workforce, pulling real-time data natively from our WPS Payroll Software UAE and our Time and Attendance Tracking System. Instead of manual exports and spreadsheet errors, the reporting module generates structured registers directly from these core HR Software modules. This ensures that every gratuity calculation, visa expiry alert, and attendance log is 100% accurate and audit-ready at any moment.
Every report in the system is available to the right person with the right access level. Finance sees what finance needs. HR sees the complete picture. Line managers see their own team's data. No one is waiting for someone else to compile and send a spreadsheet.
Custom reports are part of the platform. If your company needs a report format that is specific to your business, a project-wise labour cost breakdown, a department-level headcount summary by nationality, or a payroll variance report across two periods — the TrueBays implementation team configures this as part of your setup. You are not limited to a fixed list of standard reports.
Every report below is built into the system and available immediately after implementation. All are exportable and branded with your company details.
In our experience working with HR teams across UAE businesses, two reports come up in every monthly HR cycle regardless of the company's size or industry. The first is the Document Expiry Report. Every month, HR needs to know which passports, visas, Emirates IDs, and labour cards are coming up for renewal in the next 30 to 60 days. Missing a visa renewal means a work permit violation. Missing a passport expiry means an employee cannot travel or renew their residency. The consequences are real and they land on HR.
The second is the Gratuity Provision Register. Finance needs to know the current end-of-service liability across the workforce. This figure changes every month as service years accrue and as employees join or leave. Having it available on demand — rather than calculating it manually when someone asks — is the difference between a five-minute task and a half-day exercise.
Every company has reporting needs that go beyond standard formats. TrueBays StackHX supports fully custom report configuration as part of your implementation.
Configure dashboards that show headcount, leave utilisation, attendance rates, and payroll costs per department. Management and finance get the overview they need without running individual reports across teams.
For construction, contracting, and project-based companies, daily work logs and attendance can be grouped by project to show actual man-hours and labour cost per project. The project-wise work log report is built directly from time entries made by the team.
Generate headcount reports broken down by nationality, visa category, employment type, or department. Useful for MOHRE quota compliance reporting and for understanding workforce composition across large multi-national teams.
Compare payroll costs across two periods — month on month or year on year — to identify salary cost changes, overtime trends, and allowance movements. Useful for budget reviews and board-level HR reporting.
Set specific reports to generate and deliver automatically at a scheduled time each month. The document expiry report, for example, can be configured to generate and email to HR at the start of each month without requiring anyone to log in and run it manually.
Control which reports each user can access. Finance sees payroll and gratuity reports. Department heads see their own team's attendance and leave data. Senior management sees the consolidated view. Employee data is only visible to the people who need it.
When MOHRE inspectors or external auditors request employee records, training documentation, or payroll history, everything is in one system and searchable immediately. Audit preparation stops being a two-day exercise.
Gratuity provision, leave salary liability, and total payroll cost are available from the system at any point during the month. Finance does not need to wait for HR to compile figures at quarter end.
The Document Expiry Report catches every passport, visa, and labour card approaching its renewal date. HR addresses renewals proactively rather than discovering an expired document when an employee needs to travel.
When a payroll dispute arises about hours worked or overtime claimed, the attendance detail report shows the exact clock-in and clock-out record per day with normal and overtime hours broken down. No need to go back to the biometric device manually.
For companies billing clients based on man-hours, the project-wise daily work log provides a verified record of hours logged per employee per project. The report is generated from system data, not from manually submitted timesheets.
Leave utilisation patterns, attendance trends, overtime costs by department, and headcount changes over time are all visible from the reporting module. HR strategy stops being based on gut feel and starts being based on what the numbers actually show.
Request a free demo and we will walk through the actual reports your business would use — document expiry, gratuity provision, payslip, attendance, and any custom reports relevant to your industry.
Tell us your company size and industry and we will show you the reports configured for your specific requirements rather than a generic walkthrough.
Common questions about HR reporting and analytics in TrueBays StackHX.
What HR reports does TrueBays StackHX generate for UAE businesses?
TrueBays StackHX generates 17+ standard report types covering employee records, payroll, leave, attendance, and compliance. This includes payslip and payslip detailed reports, gratuity provision registers, leave balance and accrual reports, leave registers, document expiry reports for passports and visas, attendance detail reports, employee-wise attendance, missing swipe reports, first swipe reports, swipe logs, daily work logs, project-wise work logs, and attendance data from biometric devices. Custom reports are available on request.
Can TrueBays generate custom HR reports for our company?
Yes. TrueBays StackHX supports custom report configuration. If your company needs a department-level payroll summary, a project-wise labour cost breakdown, a nationality-based headcount report, or any other format not in the standard list, the TrueBays implementation team builds this as part of your setup. You are not restricted to fixed report formats.
Does TrueBays generate a document expiry report for passports and visas?
Yes. The Document Expiry Report in TrueBays StackHX lists all employees whose passports, visas, Emirates IDs, and labour cards are expiring within a date range you select. Each row shows the employee ID, name, document type, issue date, and expiry date. HR can use this report at the start of every month to identify upcoming renewals before they become compliance problems.
Can TrueBays generate a gratuity provision register for UAE businesses?
Yes. The Gratuity Provision Register shows each employee's eligibility start and end date, basic salary, eligibility days accrued, and calculated gratuity amount as of any date you choose. Finance teams use this to track the total end-of-service liability across the workforce in real time under Federal Decree-Law No. 33 of 2021, without calculating it manually at each quarter end.
What attendance reports does TrueBays HRMS generate?
TrueBays StackHX generates eight attendance report types: Attendance Detail Report, Employee Wise Attendance, Missing In Swipe Report, First Swipe Report, Swipe Log, Daily Work Log Detailed, Daily Work Log Project Wise, and Attendance Data from Biometric. All attendance reports pull data directly from connected biometric devices including ZKTeco, Hikvision, and Suprema, with no manual data entry required between the device and the report.
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