Ask any HR manager in a Dubai company what takes up most of their day, and leave management is almost always near the top of the list. Approving requests by WhatsApp, tracking balances on spreadsheets, manually deducting leave from payroll, chasing managers for approvals, and trying to maintain an accurate leave calendar across multiple departments and locations. It adds up to hours of administrative work every week that should not require any HR involvement at all.
TrueBays StackHX Leave Management Software removes HR from the middle of this process entirely. Employees submit requests from a mobile app. Managers approve with one tap and receive a push notification the moment a request comes in. Leave balances update automatically. Payroll adjustments happen without anyone sending a spreadsheet to the finance team. And every single request, approval, and balance is stored in a complete digital record that satisfies UAE labour law audit requirements.
Built for the specific requirements of UAE companies, the system handles all leave types under Federal Decree-Law No. 33 of 2021, including the three-tier sick leave structure, Hajj leave, maternity leave, and the UAE-specific annual leave accrual calculation. It works for companies of 20 employees and companies of 2,000, across Dubai, Abu Dhabi, Sharjah, and UAE Free Zones.
Rated 4.8/5 based on 157 verified reviews
Leave management software is the part of your HR system that handles everything related to employee time off. That includes the process of applying for leave, routing requests to the right manager for approval, tracking how much leave each employee has used and has remaining, calculating leave encashment at the end of employment, and feeding approved leave data into payroll for accurate salary calculations.
For UAE companies, leave management is more complex than it is in most other countries. UAE labour law mandates specific entitlements for different leave types, each with its own pay rules. Annual leave accrual follows a two-stage formula. Sick leave has three distinct phases with different pay rates. Hajj leave, parental leave, and study leave each have their own conditions and eligibility rules. Managing all of this correctly across a workforce of 50 or 500 employees is genuinely difficult without a system designed specifically for UAE requirements.
The compliance stakes are real. Inaccurate leave records are one of the most common reasons UAE employees raise MOHRE complaints. If an employee disputes their annual leave entitlement or claims they were not paid correctly during sick leave, the employer needs to produce a complete, timestamped record of every leave request and approval. A WhatsApp thread does not qualify as documentation for a labour tribunal.
From our experience implementing leave management systems across UAE companies, the single biggest improvement companies notice is not just the time saved on admin. It is the reduction in disputes. When employees can see their own leave balance in real time, the number of queries to HR about "how many days do I have left" drops dramatically. Transparency reduces friction, and a good leave management system creates that transparency automatically.
TrueBays StackHX handles every leave type mandated by UAE labour law, with the correct pay rules and entitlement calculations built in from day one.
30 days per year after 6 months of service. Accrues at 2 days per month in the first 6 months.
Full PayFirst 15 days full pay, next 30 days half pay, remaining 45 days unpaid. Tracked automatically per tier.
3-Tier Pay45 days at full pay, followed by 15 additional days at half pay for eligible employees.
Full then Half Pay5 working days at full pay, to be taken within 6 months of the child's birth.
Full Pay30 days granted once per employment. Configurable based on your company policy.
Unpaid5 days for the death of a spouse or child. 3 days for other relatives.
Full Pay10 days per year for employees studying at UAE-accredited institutions with 2 or more years of service.
Full PayConfigure additional leave types specific to your company policy — emergency leave, compassionate leave, or any other category.
ConfigurableDesigned for how UAE HR teams actually work — not how a generic global system assumes they work.
Employees submit leave requests from the TrueBays mobile app on iOS or Android. Managers receive an instant push notification and approve or reject with a single tap. No emails, no WhatsApp messages, no manual follow-up required from HR.
Every employee can see their current leave balance at any time through the ESS portal or mobile app. Balances update the moment a request is approved. HR gets a company-wide view of leave liabilities, planned absences, and balance summaries across departments.
When leave is approved, payroll adjustments happen automatically. Sick leave at half pay, unpaid leave deductions, and leave encashment are all calculated based on the employee's current basic salary. No manual data entry between HR and payroll is needed at any point.
Configure approval chains that match your company structure. Leave requests can go to a line manager first, then to a department head, then to HR for final confirmation. Different leave types can have different approval workflows. All of this is configurable without any coding.
Managers see a visual calendar showing who in their team is on leave on any given day. This helps prevent situations where multiple team members are absent simultaneously during critical periods. Public holidays are pre-loaded according to the UAE calendar.
The system calculates leave accrual automatically based on UAE law and your company policy. Carry-forward rules are configurable — set a maximum number of days that can roll over to the next year, and the system enforces it automatically at year end without manual intervention.
When an employee resigns or is terminated, the system calculates outstanding annual leave for encashment using the correct basic salary formula under UAE labour law. This feeds directly into the final settlement calculation alongside gratuity, ensuring the exit payment is accurate the first time.
Every leave request, approval, rejection, and modification is stored with a timestamp and user record. If an employee raises a MOHRE complaint about their leave entitlement, you have a complete, structured record to present. This is the documentation that matters during a labour dispute.
Different departments, locations, or employee grades can have different leave policies — all managed from one system. A company with offices in Dubai, Abu Dhabi, and Sharjah can apply location-specific policies while HR maintains a single consolidated view across the entire organisation.
From request to payroll in four steps — without HR touching it at any stage.
Employee selects leave type, dates, and adds a note if needed. Submitted in under 60 seconds from the mobile app.
Manager gets a push notification and approves from their phone. Multi-level approval routes automatically if configured.
Leave balance deducted instantly. Attendance calendar updated. Employee notified of approval status in real time.
Approved leave data feeds into payroll automatically. Deductions, half-pay adjustments, and encashments calculated correctly without HR involvement.
Why UAE companies choose TrueBays StackHX over international leave management tools not built for UAE requirements.
| Feature | TrueBays StackHX | Generic Global Tools |
|---|---|---|
| All UAE Leave Types Pre-Configured | ✔ Hajj, Maternity, 3-tier Sick Leave built-in | ✘ Manual configuration required |
| UAE Sick Leave 3-Tier Pay Structure | ✔ Automatic full, half, unpaid calculation | ✘ Not available as standard |
| Direct Payroll Integration | ✔ Native sync, no export needed | ✘ Manual data transfer to payroll |
| Leave Encashment at Termination | ✔ Calculated using UAE basic salary formula | ✘ Manual calculation required |
| UAE Public Holiday Calendar | ✔ Pre-loaded UAE and emirate-specific holidays | ✘ Manual entry required each year |
| MOHRE Audit Trail | ✔ Complete timestamped records for all requests | ✘ Basic logs only |
| Mobile App for Requests and Approvals | ✔ iOS and Android included | ✘ Web only or additional cost |
| Local Dubai Support Team | ✔ On-site support in Dubai | ✘ Remote international support |
TrueBays StackHX adapts to the leave management requirements of every major sector in the UAE.
Shift-based leave, site crew rotation, multi-location leave calendars
24/7 shift cover planning, clinical staff leave, mandatory service continuity
Peak season leave restrictions, large workforce balances, seasonal contract management
Branch-level leave tracking, part-time staff entitlements, weekend leave rules
Project-aware leave planning, client-facing staff availability, carry-forward management
Sales team leave management, commission period blackouts, RERA compliance records
Average Rating: 4.8/5 based on verified StackHX users across the UAE.
"Leave requests used to come through WhatsApp at all hours. Now employees submit through the app, managers approve on their phones, and HR does not need to get involved at all. It has genuinely changed how our team works."
"We had employees on 3 different sites disputing their leave balances every month. Since moving to TrueBays, every employee can see their own balance in real time and the disputes have stopped entirely."
"The sick leave calculation was always a headache because of the three-tier pay structure. TrueBays handles it automatically and the deductions go straight into payroll. No spreadsheets, no back-and-forth with finance."
Request a free demo and see how TrueBays StackHX eliminates leave admin, keeps you fully compliant with UAE labour law, and gives every employee real-time visibility into their own entitlements.
Mobile requests. Instant approvals. Automatic payroll integration. Complete MOHRE audit trail.
Common questions about leave management software and employee leave tracking in Dubai and the UAE.
What is leave management software and why do UAE companies need it?
Leave management software automates the full cycle of employee leave — from requests and approvals through to balance tracking and payroll deductions. UAE companies need it because labour law under Decree-Law No. 33 mandates specific entitlements for multiple leave types, and maintaining accurate records is required for MOHRE compliance and labour dispute protection.
What is the best leave management software in Dubai?
TrueBays StackHX is widely used as the best leave management software in Dubai because it supports all UAE leave types out of the box, integrates natively with payroll so deductions happen automatically, and includes a mobile app for requests and approvals — all within the same HRMS platform rather than a separate standalone tool.
What leave types does TrueBays leave management software support?
TrueBays StackHX supports annual leave, sick leave with the UAE three-tier pay structure, maternity leave, paternity leave, Hajj leave, bereavement leave, study leave, emergency leave, and unpaid leave. Custom leave types can also be added to match your company policy.
Does the leave management system integrate with payroll?
Yes. TrueBays StackHX integrates natively with the payroll module. Approved leave automatically triggers the correct payroll adjustment — whether that is a full deduction for unpaid leave, a half-pay calculation for sick leave in the second tier, or leave encashment for an exiting employee. Nothing needs to be sent manually between HR and payroll.
Can employees apply for leave from their mobile phone?
Yes. Employees submit leave requests through the TrueBays mobile app on iOS or Android. They can see their current leave balance, submit requests, upload supporting documents if needed, and track the approval status in real time. Managers receive instant push notifications and approve directly from the app.
Is TrueBays leave management software compliant with UAE labour law?
Yes. TrueBays StackHX is built around UAE labour law under Federal Decree-Law No. 33 of 2021. Leave entitlements, accrual rates, and pay rules are pre-configured to match legal requirements. The system also maintains a complete timestamped audit trail for every leave request and approval, which is the documentation required for MOHRE inspections and dispute proceedings.
How does leave accrual work in TrueBays leave management software?
Leave accrual is calculated automatically based on each employee's start date and service length. Annual leave accrues at 2 days per month for the first 6 months and 2.5 days per month (30 days per year) after that. Balances update in real time as requests are approved, so HR always has an accurate picture of entitlements and carry-forward liabilities.
How long does it take to set up the leave management system?
TrueBays StackHX leave management can be configured and ready to use within one week. Setup covers leave type configuration, approval workflow setup, current leave balance import, and staff training. The TrueBays implementation team based in Dubai handles all of this as part of the onboarding process.
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