Visitor Management System UAE

Visitor Management System UAE
Queue Management System

Visitor Management System Made For UAE Businesses

TrueBays Visitor management system in UAE is a fully customized software solution suitable for businesses of all sizes. This software is used by businesses in different industries in Dubai, Sharjah, Ajman, Abu Dhabi, etc. Our visitor management system helps businesses streamline their entire visitor management process, right from the registration. The reports dashboard generates some engaging reports that help you understand the visitor data in a better way. Streamline your reception operations.

Let your visitors make appointments using our easy-to-use iPad based visitor management system. Get a great first impression from your visitors. Our Visitor Management Software includes features like visitor pre-registration, real-time monitoring, visitor profiles, creating digital activity logs, Emirates ID Scanning, and much more.

Visitor Management System Features

Spot Check-In

Visitors without an appointment can be checked in at the front desk through our iPad based visitor management system. Once the appointment is made, the concerned person will get a notification that they have a visitor.

Appointments

If a visitor has made an appointment, our system will send them a QR code which they can scan at the reception to ensure a smooth check-in. Identify your visitors easily and notifying the host that their visitor has arrived.

Emirates ID Integration

Get more information about your visitor by scanning their emirates ID and add more security to your building premises. This will help you in knowing who your visitors are & prevent unauthorized visitors.

Print Name Badges

Design and print name badges automatically after a visitor is checked in. Each badge will have unique information about the visitor like their name and visiting details.

Emergency Alerts

Alert all your personals with instant notifications in case of any emergency. Add a list of people you want to alert in case of an emergency. Our system will send them SMS alerts if any emergency alert is made.

Easy-To-Use And Powerful Dashboard

Keep track of all your visitors, appointments, different sites using our powerful web dashboard. Realtime reporting and advanced visitor flow management.

Visitor Management System Highlights

PURCHASE

Key Features

  • Professional impression on your visitors
  • Effectively automate your front-desk & visitors
  • Visitor Registration Management
  • Real-time Dashboard
  • Automatically notify your visitors & hosts
  • Comprehensive Centralized Report
  • Harvest & Reuse your data
  • Unlimited integration with external system
PURCHASE

Reception Application

  • Simple and Intuitive visitor que
  • Registration of visitors
  • Badge printing
  • Delivery handling
  • Appointment request and checking
  • Dashboard of upcoming meetings
  • Conference room schedule management
  • SMS reminder
PURCHASE

Employee Application

  • Expected visitors & approve/decline
  • Calendar & time slot
  • Tracking of all scheduled meeting
  • Preference setting
  • Alerts upon visitor checking
  • Acknowledgment notification for visitor checking
  • Visitors photo view
  • Parking passes
PURCHASE

Visitor Selfservice Kiosk

  • Confirmation from the host
  • Print badge from the kiosk
  • Visitors with pre-confirmed visits
  • Walk-in can request the host for a meeting
  • Printed temporary parking passes
  • Security officers to identify authenticate visitors
  • Access control integration for the visitors
  • Designate special areas for visitors
PURCHASE

Reports

  • Multiple predefined reports
  • Export reports to CSV & PDF
  • Email & SMS notification
  • End of the day reports
  • Live view of visitors on premises/li>
  • Integration possibility for external applications
  • Integration possibility for external reporting tools

Benefits Of Visitor Management System

Access Restrictions

You can set restrictions on visitors based on departments. This will help you in avoiding unwanted visitors to a particular work department.

Visitor Privacy

When comparing to the pen and paper way, visitor management software provides high privacy to each user. Only you can know who the previous visitors were.

Pre-Registration

If a particular person has informed you that he/she will come in for a meeting, you can add their information to the system. This will make checking in process faster.

Data Accuracy

All visitor information is stored accurately. The software comes with an option to scan the visitor’s ID. Your staff will also save time this way.

Visitor Reporting

Using a visitor management system will enable you to search and analyze all kinds of visitor information. You can also use these reports to see how many times each visitor signed in and out.

Compliance

For some organizations, it is required by the law to store information of every visitor. Keeping the data digitally will help in following the laws and also avoiding legal troubles.

Queue Management System UAE

Our advanced KIOSK queue management system will let your visitors tell you who they are and what is their purpose of the visit.

Web-Based Counters

IQ is a web-based system that helps in queue management through its intuitive and user-friendly features. The application is compatible with mobile devices too.Using the system, the staff will get all the required information of the visitors even before they reach the counter. Efficient customer service is provided as every counter can select the service they provide which helps in easy traffic handling.

Centralized Dashboard

The system comes with one dashboard with a centralized view to manage the workflow. Traffic flow in terms of locations and agents is possible.A number of people inside Know how many people are inside at any given point for regulating occupancy limits. Depending on traffic, the number of counters can be increased or decreased without any additional hardware/infrastructure limitations.

Real-Time Notification On Mobile

Visitors will get a notification through SMS in which a mobile link is given which provides real-time status of the queue to the visitors. They can estimate the waiting duration and manage their time accordingly. Social distancing is possible with this system.

Routing Display

You can set up dedicated displays to provide a view of the different waiting lines. The system also comes with custom designs provided the wi-fi is connected as it is a browser-based display.

Occupancy Control

Crowded lobbies are not a pleasant view to witness. Well managed footfall creates a positive impression on visitors. The system displays a real-time occupancy on the premises.

If you have any questions or need help, feel free to contact with our team, or call +971 563838329

Pre-Booking:

Scanning QR Code To Fix An Appointment

The user can use QR code for appointments and manage footfalls. These codes can be made available at the entrance or reception to facilitate contactless check-in.

Online Booking

The user can use an online QR code for appointments and manage visitors’ flow. Online booking facilitates contactless check-in and saves time.

Phone Booking

Visitors can reach the premises through phone calls to book an appointment. The phone attendance/receptionist will go through the available slots and recommend options.

Appointments Based On Time Slots

Here, our consultants or attendants will understand your operations and purpose before recommending a suitable solution.

Appointments Based On Service Types

The system can make customized scenarios for organizations through service type (by scheduling time slots).

We get questions about StackFX all the time. You can find some of the most common questions and answers below. If you have another question, please get in touch with us through email or phone.

How do the notifications work?

If the visitor has made an appointment before, our system already knows who he is meeting with. Our system also has contact information stored in the system. So when the visitor checks in himself, our system will send an SMS and Email notification to the host that the visitor has arrived.

Can we have multiple workflows?

Sure. Our visitor management system allows configuring multiple workflows so that you can choose the one according to your preference.

Can we do bulk pre-registration?

Yes. Our system allows you to send invitations to multiple visitors at the same time and avoid long queues.

Can I rebrand the visitor labels with our company logo?

Yes. This is a basic feature and you can customize the visitor labels the way you want.

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A Fast Growing Dubai Based Business Software Solutions Provider specialized in providing Business Software Applications for Small to Enterprise level companies.

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